Summary:
Access Only lets an attendee view an agenda item without appearing on its attendee list.
Use it for advisors, external reviewers, or attendees who need visibility of items they are not officially part of.
Attendees with the Apologies or Access Only meeting type can only be given Access Only at item level.
For full steps on managing item access, see Manage Attendee Access to Agenda Items and Sub-Items.
Who is this for?
Meeting Pack Admins
When adding an attendee to an agenda item, you can choose between two access levels:
Attending – the attendee is officially attending that item and appears on the item's attendee list.
Access Only – the attendee can view the item and its papers but does not appear on the attendee list.
When would you use Access Only?
A board member is formally attending certain items only, but you want them to have visibility of the rest of the pack.
An advisor or external attendee needs to read a paper but is not an official participant.
An attendee has sent Apologies but still needs to access specific items.
You want someone to review content without including them in the formal record.
Note: If an attendee has the Apologies or Access Only attendee type for the overall meeting, they can only be given Access Only access to individual items – they cannot be marked as Attending. To change this, update their attendee type first. See Manage Attendees' Permissions and Attendance Type.
For step-by-step instructions on setting access, see Manage Attendee Access to Agenda Items and Sub-Items.
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